Collaborate on files in Microsoft Teams

Share a file in Teams

Work on files together by sharing them with members of your team using OneDrive in Teams. To share a file from OneDrive:

In Teams, go to OneDrive > My Files.
Find the file you want to share.
Hover over the file and select Share .
1. Enter the name, group, or email you want to send your file to.
2. Add an optional message to give the recipient context.
3. Select Sharing settings to change file permissions.
4. Select Copy link to copy the file link to your clipboard.
Select Send .

Your files library in channels

Each channel in Teams has its own file folder where you can share files for that specific channel.

To access channel files:

Go to Teams in the leftmost side of Teams.
Select the channel you want to access files in.
Select Shared at the top of the channel.

Syncing in a channel

Each team has a corresponding SharePoint site. Changes made to files in SharePoint automatically sync with Teams (and vice versa). You can also manually sync the file libraries.

To sync files in a channel:

Under Chat , go to Channels.
Select the channel you want to sync files in.
At the top of your channel, select Shared > More commands > Sync .

You can also select Sync Sync icon in Teams in SharePoint to make sure files reflect the latest changes made in Teams.

Reverting a deleted, renamed, or unsynced folder

If the SharePoint folder associated with the channel was deleted, renamed, or hasn't been synced you can revert a renamed folder or sync a folder following these steps:

Under Chat , go to Channels.
Select the channel you want to sync files in.
Select Shared > More commands > Open in SharePoint.
In the upper-right corner of your screen, select Open the details panel > More details.
Under Activity, rename the folder using the original name.

To sync a folder, go to the channel's Files tab and select Sync Sync icon in Teams .

Upload a file

To upload a file to OneDrive in Teams:

Open Teams for desktop and select OneDrive .
Select Add new > Files upload.
Select a file and select Open.

The file will automatically start uploading.

To upload a file to a channel in Teams:

Go to Teams in the leftmost side of Teams.
Choose the channel you want to upload a file in.

Drag and drop the file from where it's currently located into the Teams window among the files.
Select Upload,then select the file (or files) you'd like to upload, and select Open.

Any files you upload will be accessible by any member of your channel.

Create a file

To create a new file in Teams:

In Teams, go to OneDrive .
Select Add new .
Choose the type of file you want to create.
Enter a name for the file and select Create.
The new file will open for you to start editing.

Note: Linux users won't be able to open files with the desktop Office app.

Collaborate in a file

Collaborate with others in files by uploading and sharing them in Teams.

To share a file and start collaborating with others:

In Teams, go to OneDrive .
Find the file you want to share.
Hover over the file and select Share .
1. Add the name, group, or email you want to share the file and collaborate with.
2. Select Sharing settings and choose your file's sharing permissions. By default, people you share the file with will have editing access.
  
  Note: To share with someone outside your org, select People you choose from Sharing settings . Then, select Apply and add their email to share.
  
  To change editing permissions, select Can edit . From the dropdown menu:
  - Select Can review to allow others to review and suggest changes but not edit directly.
  - Select Can view to allow others to view the file without making any changes or suggestions.
Select Apply to save changes.
Select Send .